OHS Navigator
Running a business is enough work
Running a business is enough work without worrying about OHS compliance. Here is what an OHS consultant does, and what stays with you.
You’d never run your business without a CFO keeping your finances in order. So who is keeping your health and safety in order? OHS Navigator is a monthly health and safety retainer, built around your business. DDi’s health and safety consultants take the whole job of OHS compliance off your plate, the way a CFO does for your finances. It is outsourced health and safety, so there is no need to hire a full-time safety officer. You focus on your business, we take the stress of compliance away.
Everything OHS Navigator includes
Most businesses juggle several suppliers to stay compliant: one for training, one for the safety file, one for extinguishers, another for first aid boxes. With OHS Navigator it’s one OHS consultant and one monthly fee.
Your safety file and system
- Safety file compiled, implemented and kept current. See what goes into a health and safety file.
- OHS system, policies and procedures set up for the way your business works
- Risk assessments (HIRA): a baseline assessment, then kept up to date
- Legal appointment letters for the people the OHS Act requires you to appoint
- OHS checklists your team can use every day
Training for your team
- Training places every year: First Aid, Basic Fire Fighting and SHE Rep training, matched to what your workplace legally needs. See all our courses.
- SHE committee set up, with minutes kept
Equipment and emergencies
- Fire extinguishers serviced and refilled
- First aid boxes replenished
- Safety signage where it’s missing
- Evacuation drills, with a report on how it went
Ongoing compliance
- A site visit every 3 months, with a site observation report
- Safety audits: an OHS compliance audit with a report and a compliance certificate
- Incident and accident investigations when something happens
- An annual compliance review
- One call for compliance help whenever you have a question
- Department of Labour inspection support, from the first question to the response to any notice
- A digital copy of all your records, so nothing gets lost
- Occupational medicals, arranged if your workplace requires them
How it works
OHS Navigator gets your business ready for an inspector in about 90 days, then keeps it there.
1. Identify
We visit your site, do a risk assessment and find the gaps. Each gap is linked to the part of the OHS Act it falls under, so you know exactly what needs fixing and why. Your legal appointments are done and your digital records are set up in the first 30 days.
2. Implement
We put the plan in place: extinguishers serviced, signage up, first aid boxes stocked, the first training done, the SHE committee running and an evacuation drill held. By day 90 your business is ready for an inspector.
3. Sustain
We keep it that way. A site visit every 3 months, reports after every visit, investigations when something happens, training as staff change, and support when the Department of Labour inspects.
Monthly or once-off
Most businesses choose OHS Navigator, because a safety file or an audit report only helps while someone keeps it current. If you need one job done, we do that too: a health and safety file (from R6 000 excl. VAT for a standard file) or a safety audit with a report.
| Compare | OHS Navigator (monthly) | Once-off service | Your own safety officer |
|---|---|---|---|
| What you get | Your safety file, training, equipment, audits and inspection support, from one consultant | One job: a safety file or a safety audit | One employee for health and safety |
| Who keeps the file current | We do, every month | You do, after we hand it over | Your safety officer |
| Site visits | Every 3 months, with a report | One visit for the job | On site every day |
| Inspection support | Included | Not part of the job | Your safety officer |
| Cost | One fixed monthly fee, quoted for your business | One invoice per job | A full salary |
For the full comparison, read in-house safety officer vs outsourced health and safety.
Department of Labour inspection support
Picture it: a Department of Labour inspector walks in, unannounced. Is your health and safety file up to date? Are your training records current? When was your last audit?
With OHS Navigator, those questions are already answered. Your team knows what to do: ask for the inspector’s ID, call us, and have the safety file ready. We help you through the visit, and if the inspector issues a notice, we draft the response and the corrective action plan with you.
Who is OHS Navigator for?
- Business owners and managers who would rather hand health and safety to someone who does it every day
- Small businesses, growing companies and larger sites: offices and retail, warehousing, workshops and manufacturing. The retainer is built around your size and risk.
- Companies without a full-time safety officer, who want an OHS consultant on call instead. Not sure what a safety officer does, or how the role differs from a SHE rep? Read Safety Officer Requirements and the Key Differences of a SHE Rep, or weigh up an in-house safety officer vs outsourced health and safety.
- Businesses that already use several suppliers for training, audits, files and equipment, and want one health and safety consultant instead
How we build your health and safety retainer
There are no off-the-shelf packages. Every retainer is built for one business, in three steps.
1. Gap analysis
We assess where your business stands against the OHS Act: what is in place, what is missing and what needs fixing first.
2. A plan built from what it finds
The plan is sized to your headcount, your sites and your risk profile, so you pay for the work your workplace needs.
3. A monthly retainer to carry it out
We agree the scope with you up front, then do the work every month for one fixed fee.
What a retainer can cover
Depending on what the gap analysis finds, your retainer can include:
- Keeping your safety file up to date
- Risk assessments (HIRA)
- Legal appointments
- Training for your team
- Site visits, with observation reports
- Department of Labour inspection support
- Incident and accident investigations
What shapes your retainer
- The size of your company: how many people you employ and how many sites you have
- Your current risk profile: an office carries different risks to a warehouse or a factory
- What the gap analysis finds: how much needs to be put in place before it can be kept up
Find out how it works for your business
OHS Navigator is contracted by Dynamic Development Institute (Pty) Ltd, the company behind DDi, in Centurion since 2013. Send us a message and we’ll explain how OHS Navigator works for your business. Painless compliance.
